Reservation Highway will be dealing with all accommodation bookings. Exhibitors are advised to book accommodation early in order to secure first choices.

More information

Harrogate Convention Centre provide a list of local accommodation here

Any exhibitors requiring AV and/or IT equipment on their exhibition stand can order this directly from the venue. Please contact Exhibition Services for more information and costings.

Exhibitor badges are NOT personalised: they are inscribed with the name of the Company only and are therefore transferable should you plan a changeover of staff during the event. You will be able to access any of the BDNG Educational sessions throughout the conference at no additional cost.

Build

All stands must be complete by 09:00 on Tuesday 20 September when the exhibition hall opens to delegates.

*If you require access to the conference centre after 21:00, please contact us. Please note additional charges will apply for provide staffing at the conference centre.

Breakdown

Exhibitors are reminded that they cannot remove any part of their stand before 14:00 on this day. All stand materials need to be removed from the Exhibition Hall by 19:00 on Thursday 22 September.

Neither the Organiser nor the Venue will take responsibility for any items left in the Exhibition Hall after this time. Any items that need to be collected by courier should be labelled up with the appropriate delivery address and arrangements agreed with the Venue regarding collection. The Organiser cannot accept any responsibility for the safe collection of items.

CH&CO is the official catering partners of Harrogate Convention Centre. To find out more, contact Laurel now on 01423 537325 or email Laurel.Thomson@harrogateconventioncentre.co.uk

Cleaning of the common areas of the exhibition hall will be carried out prior to opening and overnight during the conference. Please leave any waste you wish to be removed in the aisles at the end of each day.

Each exhibitor is entitled to a 100 word entry in the conference app Your company logo will appear alongside this entry. Submit your company profile here

Please submit this information by 05 August

SUBMIT YOUR COMPANY INFORMATION HERE

Deliveries will not be accepted by the venue prior to Monday 19 September 2022. If you are arranging any deliveries please ensure that these are scheduled to arrive from this date and that they are clearly marked as follows:

BDNG Annual Conference
20 – 22 September 2022
Exhibition: BDNG – Hall D
Exhibitor: Your Company Name
Stand No: Your Stand Number
Harrogate Convention Centre
King’s Rd
Harrogate
HG1 5LA

Please ensure that a member of your staff will be on-site to accept and sign for the delivery.

The dress code for exhibitors is smart casual.

In the event of an emergency, please follow the emergency procedures issued by Harrogate Convention Centre.

The Exhibition will be held in Hall D situated in the central areas of the main convention centre. Room height is 2.9m (at lowest).

Exhibitors can off load at the rear of Hall D which is access from Service Road via Springfield Avenue. There is a goods lift to Hall D. Maximum height access is 2.43m and maximum width access is 1.90m. Once off loaded, vehicles must be removed from this area.

All exhibitors and their agents must be aware of their responsibilities to ensure the health and safety of their employees, agents and visitors to their stands as far as is reasonably feasible. Exhibitors are reminded of their responsibilities under the Health and Safety at Work Act 1974 and must complete a health and safety declaration affirming their commitment to co-operating and co-ordinating with all parties whilst sharing a workplace. If risks are identified on this declaration, the exhibitor must submit a risk assessment. All exhibitors and their agents must comply with Construction (Design and Management) Regulations 2015. CDM Resource Pack

Please submit the health and safety declaration and/or Risk Assessment by 05 August 2022

RISK ASSESSMENT FORM

Convention Centre Health and Safety Policy

Convention Centre Site Rules

Exhibitors are required to hold suitable Public Liability Insurance which is valid for the duration of the exhibition to the value of £10M.

Exhibitors are responsible for their own actions and those of their agents whilst onsite. The organisers expressly decline responsibility for any loss of damages that may befall the person or property of the exhibitor or his agent from any cause whatsoever.

Opening times

The Exhibition Hall will remain open throughout the Conference.

Tuesday 20 September

Exhibitor access from 08:00

Exhibition opens at 09:00 and closes at 18:00

Wednesday 21 September

Exhibitor access from 08:00

Exhibition opens at 08:30 and closes at 17:00

Thursday 22 September

Exhibitor access from 08:00

Exhibition opens at 08:30 and closes at 14:30

Registration Desk Opening Times

Tuesday 20 September                   08:00 – 18:30

Wednesday 21 September              08:00 – 17:00

Thursday 22September                  08:00 – 16:00

There are several pay and display car parks close to the venue. More information

If you have booked to include inserts into the delegate bags, these should be no bigger than A4. Please send 300 inserts to us by 05 August 2022

BDNG
Annual Conference insert
82 Antrim Street
Lisburn
BT28 1AU

A complimentary Drinks Reception will be held between 17:00 and 18:00 on Tuesday 20 September in the Exhibition Hall. This will give delegates and exhibitors an opportunity to network and you are encouraged to attend. You do not require a ticket to attend this event.

The Conference Dinner and Awards will be held from 19:30 onwards on Wednesday 21 September. If you have requested tickets for this event, they will be included in your pack.

The dress code is smart casual

Carpet
Hall D is fully carpeted. Information on alternative flooring COMING SOON

Electrics Package
The standard Electrics Package consists of 2 x LED Spotlights and 1 x 500w socket outlet per stand. Information on ordering additional electrics COMING SOON

Furniture
A table and two chairs are provided for each Shell Scheme Stand Packages. No furniture is provided for Space Only stands. Information on ordering additional furniture hire COMING SOON. You can of course bring your own.

Graphics
Information on ordering stand graphics COMING SOON

Name board (shell scheme only)
A fascia name board will be positioned on the top of each open side of your stand detailing your company name.

Shell scheme
The modular shell scheme system comprises of white melamine wall panels 2500mm high, 2435mm to the underside of the ceiling beams, matt finished aluminium post and rail frames. Information on ordering additional items are available COMING SOON

Security

Although every reasonable security precaution is taken throughout the tenancy period of the event, the organiser cannot be held responsible for any loss, damage or accident, which may occur to any exhibitor (or their agents), property or personnel. We strongly recommend that any valuable items e.g. handbags, mobile phones and laptops are kept under constant supervision and removed from the Exhibition Hall each evening. Please ensure that you have suitable insurance cover for yourself, your staff and your property.

If you have booked a symposium, this includes the following:

• Room rental
• Basic AV: laptop, data projector, screen, top table and lectern with fixed microphone
• Programme entry on Conference App
• Invitation flyer included in delegate bag
• Email invite to delegates

If additional AV/IT equipment is required, please contact Exhibition Services for more information and costings.

Entry in delegate handbook
Please supply the meeting title, agenda and learning objectives by 05 August

Invitation flyer
Please send 300 flyers by 05 August to:

BDNG
Annual Conference insert
82 Antrim Street
Lisburn
BT28 1AU

Email invitation
We use Mailchimp to send emails and these can be either plain text or html. Please note: we are unable to send attachments. Please submit your email to susan.maguire@bdng.org.uk  by 05 August

Click here for the Symposium Form

We strongly discourage irresponsible discarding of materials on site. All exhibitors and contractors are responsible for the clearing of all stand fitting items including floor coverings, literature and products at the end of the event. Any exhibitor found to be in breach of this will incur charges.

Free wifi suitable for browsing and email runs throughout the Convention Centre. Faster bandwidths are also available on request. Please contact Exhibition Services for more information and costings.

Harrogate Convention Centre
King’s Rd
Harrogate
HG1 5LA

Telephone:         01423 500500

Website:              www.harrogateconventioncentre.co.uk